Southern Colorado Barrel Racing Association
NAME
Southern
Colorado Barrel Racing Association, Inc. established in 1991
PURPOSE
A nonprofit organization to promote barrel racing in specific boundaries for the enjoyment and benefit of the members.
BOUNDARIES
A member must reside within Colorado: however,
barrel races will only be held within the following boundaries:
1. North to El Paso County
line, including El Paso County
2. South to the New Mexico state line
3. West to the Continental Divide
4. East to the Kansas state line
5. Also includes the counties of
Elbert and Douglas
MEMBERSHIP
AND DUES
1. Anyone who is a resident of Colorado.
2. Anyone who
qualifies for the division of the association.
3. Anyone
who pays the yearly dues of:
a. $35 individual membership.
b. $10
for each additional family member under the age of 18.
c. Members needing
newsletters mailed will be required to pay an additional $15.00 per year or $1.00 per newsletter in addition to their membership
dues.
4. Membership will be considered activated when:
a. Dues
are paid in cash or personal check to any director prior to the barrel race.
b. Membership
packet is complete and in the hands of any director prior to the same barrel race.
c. Points
received at barrel races will not count should check be returned for insufficient funds.
5. Member
will not be allowed to count points towards the standings until paperwork is completed and dues are paid.
6. Newsletter only will be $15 if emailed or $20 if mailed per year.
Any member who has completed all of the above
will be considered a member in good standing.
DIVISIONS
Divisions will be separate and be recorded separately by the association secretary for the standings.
If a member enters two (2) divisions on the same day (for example, open3D format and novice) all monies won count for year
end points.
YOUTH DIVISION (18 YEARS OR UNDER)
1. Age is determined
on the first day of SCBRA New Year.
2. A youth must designate Youth,
Open or 1000 Novice Horse division on application. All money won by the youth member in approved events
will be counted toward that division only and will be governed by the rules of that division.
3. Any barrel race, which meets approval criteria, will be eligible for the standings, regardless of
the number of entries.
4. To count points toward the Youth Division, the youth barrel race must be an 18 and under race.
Open races can count toward your Youth standings also.
$1000 NOVICE HORSE DIVISON
1. Horse must be nominated on application and turned into the secretary. All nominations
are subject to approval by the Board of Directors. The Board reserves the right to final approval of nomination.
2. Horse cannot have won more than $1000 in money and/or prizes in its barrel racing history at time
of nomination.
3. If nominated horse wins more than $1000 in its nominated year, it can run in another division, but
money will be counted toward the $1000 novice horse division.
4. A nominated
novice horse can run in the $1000 novice horse class all year if a producer allows it. Nominated novice
horses are not required to enter the open after winning $1000.
5. Nomination
of a horse will be made by one member and that member will only be able to count points won on that horse.
6. Money won will count from date of nomination postmark or from the time nomination was given to a Board
Member.
7. A nominated horse can count money won in any open or $1000 novice horse approved barrel race.
WE ARE
RELYING ON HONEST FACTS ABOUT THE $1000 NOVICE HORSES HISTORY BY THE MEMBERSHIP. ANY PROBLEMS WILL BE LISTED
AS GRIEVANCES.
OPEN DIVISION
1. Consists
of money won by members in good standing at approved functions of the association.
2. Member
must designate this division on application, but does not have to designate a particular horse.
3. Can only count money won in open barrel races.
4. A
member cannot compete against their self for awards. If you have two or more horses in the open division
at the same barrel race, you can only count one of the monies won.
50+ DIVISION
1. Age is determined on the first day of the SCBRA new year.
2. A
participant must designate Open, 50+ or $1000 Novice Horse division on application. Member may nominate
a $1000 Novice Horse as long as it is a horse other than the one used for other divisions.
3. Consists of money won by members in good standing at approved barrel races. This
will include 50+ barrel races, 40+ barrel races, jackpots, open rodeos and one senior-pro rodeo within our boundaries.
All races must be advertised in our newsletter or special approval mailing.
APPROVALS
Criteria for barrel races
to be counted for standings:
1. Cloverleaf barrel pattern.
2. Four (4)
or more entries, except for the youth.
3. Entry fees of $5 or more.
4. Barrel race will be open to anyone regardless of age, sex, or non-member status, member or breed of
horse
5. Two barrel races per month per division that are outside of the SCBRA boundaries may count.
All other races must be within the association boundaries. All approved barrel races are in Colorado.
6. Must be advertised in SCBRA newsletter or special approval postmarked or emailed 4 days prior to the
date of the barrel race or entry deadline, if applicable.
7. Open rodeos
will count toward the standings if they are within our boundaries, advertised in the newsletter, and open to anyone regardless
of age, sex or membership status.
8. Producer of said barrel race
agrees to pay producer fee for advertising in SCBRA newsletter. Fee shall be: $10 per race, not to exceed
$50 per year payable to SCBRA. Note; producers who sponsor money maker barrel races for SCBRA shall not
be charged producer fees.
GRIEVANCE
Any member in good standing is allowed to protest any event approved by or sponsored by the association.
1. Protests must be written and contain name of event, date, location, reason and any information that
will be helpful in making a decision.
2. Protest must be signed and postmarked
no later than 14 days following the protested event. Protest will be mailed to the President for presentation
to the Board.
3. A $10.00 check or cash must accompany grievance, non-refundable.
POINT CARDS
Forms will be available
in the newsletter and on the website at www.scbra.com. Any additional forms will need to be acquired by
making your own copies or contacting our secretary.
1. Forms must
be filled out completely and legibly. Secretary reserves the right not to validate a point card if information
is incorrect or not complete and legible. Money will be lost on that point card.
2. The secretary will hold cards not validated and member is allowed to file a grievance.
3. Point cards must be mailed, emailed or faxed (if available). Point cards
must be postmarked/emailed or faxed NO later than the 7th of the month following the month, which
they were won. NO EXCEPTIONS!
4. No
more than eight (8) barrel races can be submitted per month.
5. Money
cannot be counted for rollover entries. Average money does not count.
6. Races allowing times to roll into the open from any other class, the open will not count for SCBRA
points.
7. Money earned at SCBRA money-maker barrel races will count for double points for standings, to
encourage member support of these barrel races. (i.e., Sally earns $48 at a money-maker barrel race, she
may count $96 in money won for the standings).
8. Money maker
barrel races will count for triple points when another barrel race is scheduled the same day.
NEWSLETTER
1. A newsletter
will be organized, printed and mailed or e-mailed to the membership by the editor.
2. Two
(2) newsletters per month will be sent out June through August. One (1) newsletter will always be sent
out on the 15th. The additional newsletter will be sent out the last day of the month.
3. It will consist of association business, standings, and approvals.
4. All approvals to be listed in the newsletter must be postmarked 4 days prior to the mailing date.
STANDINGS
Standings will list members
in good standing by division by accumulated money won at approved barrel races.
1. Money
will be recorded from validated point cards.
2. Standings will be published
in the association business.
3. Members are responsible to audit their own standings. Any questions will be brought
to the attention of the association secretary for any changes.
4. Should a
member’s residency or residency status change from Colorado, that member will retain points accumulated for that year
towards the year-end standings.
AWARDS/DONATIONS
1. Awards will
be based on year-end tabulations of money won in standings by division.
2. The
membership and funds that are available to the association will pay for awards with cash donations acquired.
3. Members’ awards obligation will be $40 cash or merchandise secured for each division
designated by the member. If member has more than one (1) horse nominated in the same novice division,
they must secure $40 for each novice horse nominated.
4. Members’
awards obligation will be given to the director by April 1st so
awards may be purchased in time for the finals. Members can designate what division their award donations
can be used in. If no designation is given it will be split evenly between the 4 divisions.
5. If the donation is not received, it will be added on to the next year’s membership fee and must
be obtained before money can be counted towards standings.
6. Awards will
be organized by the director and be presented at or after the finals.
7. Any
member who is considered not to be in good standing is not eligible to receive awards. Members must be
in good standing with producers of approved barrel races as well as SCBRA. The Board will be responsible
to determine eligibility.
8. You do not have to be present at the awards ceremony as long as you have notified the Board in writing
and you have made arrangements for a friend/family member to pick-up your awards.
9. If
secured, saddles will be awarded to persons with most money won in each division. A saddle will be purchased
by SCBRA if the division has at least 15 members in the standings as of July 1st or the division has secured at
least $1000 for awards.
10. Members wishing to secure sponsorships for SCBRA from businesses may use professional sponsorship
packets which may be found on the website at www.scbra.com or by contacting a BOD member.
11. Sally
Anderson Memorial Sportsmanship Award
Sally Anderson was one of the founding members of SCBRA, and later served as President for 2 years,
and Vice President for 4 years. During this time, Sally’s professional leadership, kindness to people,
and hard work helped the organization triple in size and make it into the strong association it is today. Sally’s
many friends referred to her as a truly living example of a gracious, intelligent, and kind lady. She was
a true example of fine sportsmanship.
Guidelines for the Award:
a. The
membership will nominate members, in good standing, based upon: good sportsmanship, willingness to help at SCBRA functions,
positive attitude, and good appearance.
b. Members will vote on nominees
and a traveling plaque will be presented at the finals.
c. Winner will also
be presented an award that is not a traveling award.
MONEY MAKING
1. All members
are encouraged to participate in a money making project.
2. Projects
will consist of suggestions by members but will be determined by the Board.
3. Money
making projects will include barrel races, raffle type give-a ways, and special activities.
FINALS
Finals will be the responsibility of the finals
director and will be held at the closing of the competition year set by the Board of Directors. All members
will be required to wear long sleeves, western hat and boots during the SCBRA finals. There will be a general
membership meeting held at the finals. Anyone (members and non-members) entered in the
year-end race and kick-off race will be eligible to win the added money.
CONDUCT
All members are expected to behave and compete
in a professional manner. Any member whose actions result in controversy, creates problems at functions
approved by SCBRA, or misrepresents the SCBRA will be held accountable for their actions by the Board. The
Board maintains the right to take actions to curb bad conduct. Violation can result in the loss of money
or eligibility for awards.
MISCELLANEOUS
Dues will be used for business and functions of the association as determined by the BOD.
The treasurer will make the financial report available to the membership. General membership meetings
will be held as needed. Notification will be through the newsletter.
Members are responsible for understanding the
bylaws and rules. Ignorance of the rules is not an excuse for violation of any rule.
Any correspondence, suggestions,
or business by the members must be written and signed, to be discussed before the BOD. The BOD has 30 days
from postmark on grievances, nominations, or any other business to make a decision.
A barrel race not run as advertised will be considered
valid as long as a majority of the contestants agree upon the change made. For example: A barrel race is
run as a 3D instead of a 4D due to the number of entries, or if a race starts at a later time due to weather.
The long credibility of said barrel race would not be damaged unless a grievance is filed.
GOVERNING RULES OF THE SCBRA
1. Business and governing power will be exercised, conducted and controlled by the Board of Directors
(BOD).
2. The BOD will consist of the president, vice president, secretary, treasurer, awards director, finals
director and editor.
Four members of the BOD will constitute a quorum for meetings. The BOD shall have the right and
power to interpret and regulate the bylaws (rules). Vacancies of the BOD will be filled by appointment
by other BOD members for the remainder of the term. Any problems pertaining to BOD business will be accepted
as a grievance. Any changes or amendments to the bylaws will be made for the next year at the general membership
meeting at/or after finals. Elections or changes on the BOD will be discussed at the same meeting with
the ballots being mailed out after the finals meeting.
DISSOLUTION
Upon the dissolution of the SCBRA, the BOD shall continue for 90 days (upon declaration of dissolution)
to conclude any business of the association.
NON-APPROVED BARREL RACES
1. AQHA,
paint horse, or any other barrel race limited by breed.
2. SCHA barrel
races, which are divided by age groups.
3. Saddle club barrel races,
which require membership for clubs.
4. WPRA races due to age limit.
5. CPRA rodeos
